EPPING TOWN COUNCIL TENNIS COACHING OPPORTUNITY
Stonards Hill recreation ground, Stonards Hill, Epping, Essex. CM16 6SP
Epping Town Council are looking for a qualified tennis partner to deliver a tennis coaching programme at Stonards Hill recreation ground on a year-round basis.
Epping Town Council refurbished the tennis courts in 2020 and offer free public play alongside the opportunity for formal coaching for those who would like it. There are two tennis courts, used solely for tennis, operated by gate key access codes, managed through the Lawn Tennis Association’s ClubSpark access system.
We are looking for a tennis coaching partner who will provide a comprehensive community focused tennis development programme and tennis coaching service.
This document should be read in conjunction with Appendix 1.
Date required to start: as soon as practically possible (end of June 2024, ideally)
SECTION A: Epping Town Council’s requirements:
Coaches will be permitted to book at prearranged times. This will be subject to details.
An indicative schedule is provided as per Appendix 1. The financial terms regarding this arrangement are also outlined in Appendix 1. This will be subject to details.
- The coaching programme should accommodate people of all ages and abilities
- The successful coach/es must book out the courts required for sessions using the ClubSpark venue management system (Admin access and support will be available)
- The successful coach will manage the whole ClubSpark booking system (both their own coaching and public play)
- Coaches must provide all the necessary equipment to deliver their tennis programme
- Coaches must wear appropriate tennis attire and footwear and act in a positive manner at all times, as a community partner of Epping Town Council
- The tennis provider will undertake regular checks of the courts and carry out day to day upkeep, such as keeping the courts in a clean, safe and tidy condition. All other works (apart from litter/pick up maintenance) should be reported to Epping Town Council’s grounds team
- The courts may only be used for tennis, no other use is permitted without prior consent from the Town Clerk
- Coach/es should provide an annual risk assessment and operate an organic risk assessment throughout the year
- All promotional information on tennis coaching must be displayed in our park noticeboard, at the tennis courts and be kept up to date on social media
- The tennis coach must be willing to work with Epping Town Council and the Lawn Tennis Association (LTA) on considering any tennis schemes that may support the goal of improving tennis provision at this venue
The successful providers:
- Will be led by an LTA Level 3 or above accredited tennis coach
- All members of the coaching team should be LTA accredited and will provide a list of these coaches and their DBS information to Epping Town Council at the outset and when any circumstances change (new coaches/new qualifications/new status, etc)
- Will have experience of providing community-focused tennis activities and know how to overcome participation barriers
- Will keep up to date with LTA initiatives to increase participation in tennis at this venue
- Will have a charging policy that has been agreed by Epping Town Council
- Will ensure coach to pupil ratios are in line with those recommended by the LTA
- Will provide Epping Town Council with a six monthly coaching schedule and progress report
- Will provide Epping Town Council with their cancelled session policy
- Will work in a positive and mutually supportive way with Epping Town Council and its partners
- Will provide Epping Town Council with their public liability insurance (£10 million), safeguarding policy for children and vulnerable adults and DBS check information for all relevant coaches
Application process: Please submit your tender in writing by email or post to arrive by the date below. Email:
info@eppingtowncouncil.gov.uk
Contact: Beverley Rumsey, Town Clerk & Responsible Financial Officer
Closing date: Monday 3rd June 2024 at 10am
What to include: Please ensure you include in your tender, how you will achieve the
requirements in Section A and what your proposal is (SEE APPENDIX 1)
Additional information: Epping Town Council reserve the right to not award the contract and ask additional information of the tenderer for clarification purposes.
Any additional tender requirements will be advertised/available to all.